Tips on What to Write on a Sympathy Card

Tips on What to Write on a Sympathy Card

In any case – if the person who is suffering the loss is a friend, relative, a co-worker, an acquaintance – an exquisite sympathy card is the primary method through which our feelings are expressed. In so doing one can be healing to the affected, giving them a word telling them that they are not alone when they need it most. Here’s a comprehensive guide on some essential tips on how to write a sympathy card that gets the message right.

Sympathy cards are important as a way of showing, you care for an individual in a moment of grief and loss.

Sending sympathy cards is an example of a materialized calamity, which is an important way of showing compassion and empathy. They are more heartfelt in an age where a lot of people are confined to Technology, and makes the recipient feel that you have not forgotten their loss and you are in a way lamenting it with them. Sympathy cards have often been described as a comforting basics that can bring assurance when one is grieving.

It is therefore quite important to understand some of the key elements in creating a sympathy card that will be of help and comfort to the despairing families.

Personalization: It is important that you greet the recipient by name and that you also mention the name of the deceased. Even though the general condolences can be reassuring, a personal note is such a comfort since it means that the sender is thinking ‘of me’.

Use phrases like:

You feel a sense of empathy to the family and say “I am sorry for your loss.”

I deeply regret to extend my sympathy to you.

For example:

“I shall never forget how [deceased’s name] turned every environment into a theater filled with mirth.”

“It is a pleasure for me knowing many people among then [deceased’s name] and that I am a part of it to spread kindness”

Offering Support: The last thing to state should be something like, ‘If there is anything you need, please feel free to call on me for it; it could be an empathetic listener, a helping hand, a companion to listen.’ Phrases like:

We kindly invite you to let us know how else we may be of any assistance.

Perhaps being present with you and for you in the days to come will mean even more to you.”

Closing: Make it a point to always conclude your message with some form of encouragement or an expression of affection. Common closings include:

“With deepest sympathy,”

For example, messages like “You are a strong and beautiful woman, sending you all my love” or “All my love, time to pull through”.

Some text here: “It is hard time for me but I want you to know that I am still thinking of you.”

How to Pen a Message of Sympathy

Be Sincere: It more has to do with the fact that the advertisement is genuine in its promoting of the brand. Be genuine and do not use phrases such as working as a team and changing the world because they are rather overused and do not sound natural.

Keep it Simple: They don’t expect you to come up with a lengthy message when you are in a hurry to type the message. Sometimes it is enough to write several sincere words, and they will mean more than a professional message with numerous elaborations.

Respect Religious and Cultural Sensitivities: Possessive religious views, traditions and beliefs of the deceased should also be taken into consideration when developing religious sentiments or reference.

Handwritten vs. Typed: As for the card, people will be impressed by a handwritten message and the extra effort put into preparing the gift. Nevertheless, a typed message is allowed where one has poor handwriting skills or shuffling through papers could cause the message to get lost.

Check for Errors: It is essential to thoroughly check that you typed the recipient’s name and the deceased’s name correctly before forwarding the card.

Sample Sympathy Card Messages

My dear [Recipient’s Name] & family, I am writing to express my concern for [Deceased’s Name]. It is indeed a sad loss. [He/She] will be missed. Kindly accept my condolences. – [Your Name].


As one can imagine, sympathy cards could offer a significant source of comfort to those who are in mourning during that sad period. When it comes to speaking to people, it is always important to be cautious and then be humble enough to tell a friend ‘I am sorry’ for them to know you care for them. Note that offering a helping hand and showing empathy towards the individuals struggling with such grief is in itself a form of kindness that should be appreciated.

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